Direct Deposits

Human Resources > Workforce Administration > Search > Employee > Payroll Data

The grid in this section contains an employee's direct deposit instructions for all pay periods. You may set up instructions pertaining to an unlimited number of accounts.

  • Divide all deposits in a month between checking and savings accounts, but in months when an extra check is issued, deposit the entire amount in savings.
  • Deposit a flat amount of money in a savings account each paycheck and the rest in checking, or vice-versa.
  • Deposit the net paycheck amount in one account each paycheck, but from one check each month, deposit a portion of the net in a second account.
  • Deposit a flat amount of money in one account and a percentage in another account.
  • Sequence, or prioritize, the way allocations are deposited—for example, deposit $500 in a checking account first, 50% of the remaining net in a child's college account second and the rest in a savings account third.

Each instruction corresponds to a row in the grid. Rows are sorted alphanumerically by Bank.

The Effective Date of the direct deposit and the last date the deposit occurred (Date Last Used) are displayed directly above the grid.

To add a direct deposit instruction to the current record, click the New button, located on the left side of the section header. The Direct Deposit Detail section opens below the grid, with the appropriate fields enabled for entry.

To create a new effective-dated direct deposit record, click the Create Event button. The Create Event dialog contains an Active check box and a Go Paperless check box. You may select or deselect either box. When you save the event, the effective date range displays with an end date of Open below the Direct Deposit header.

To edit a direct deposit instruction, click the edit icon , located in the far-left cell of the appropriate row. The Direct Deposit Detail section opens below the grid, with the appropriate data enabled for editing.

Note: If an existing direct deposit has been used in a payroll, or if a payroll containing the direct deposit has been printed but not posted, the section opens in view-only mode, with a message saying the entries cannot be changed.

To delete all effective-dated versions of a direct deposit instruction from the grid, click the delete icon , located immediately to the left of the Frequencycell in the appropriate row.

To delete one effective-dated version of a direct deposit instruction, select the appropriate row, use the navigation control to populate the row with the correct version, and click the Delete Event button.

If multiple events have resulted in direct deposit changes, you may view the other direct deposit instructions and their effective dates by clicking the arrows of the navigation control , located on the right side of the section header.

The following table contains descriptions of the fields in the Direct Deposit Detail section:

Field Description
Effective Date Required. Date this direct deposit becomes effective.
Go Paperless

Determines whether a hard-copy slip of the direct deposit is printed for the employee. If this box is checked, the direct deposit slip is not created for the employee.
Active

Deselecting disables the direct deposit Detail fields and Go Paperless check box. The Active check box lets you inactivate a direct deposit and reactivate it later without having to re-enter distribution information. An inactivated direct deposit does not show on pay checks. When a direct deposit is inactive, its status displays in red below the Direct Deposit header.

When a change request from eEmployee to disable a direct deposit is posted, an event is created in the Direct Deposit section of Workforce Administration, the Active check box is deselected, and an updated status of Inactive displays below the Direct Deposit header.
Direct Deposit Detail
Bank Bank where direct deposits are to be made. Banks and routing numbers may be set up at Maintenance > new world ERP Suite > Banks.
Routing Number Nine-digit bank code that appears on the bottom of a negotiable instrument, such as a check, identifying the financial institution on which it was drawn.
Account Type Required. Type of account where the direct deposit is made. The available selections are Checking and Savings.
Account Number Required. Employee's account number at the bank where the direct deposit is made. One pay amount may be designated for this account per Frequency.
Frequency

Tells how often the direct deposit occurs.

The combination of Bank/Routing Number and Account Number must be unique for this Frequency.
Deposit Type

Required. Identifies whether the deposit is an Amount, Percentage (of net pay) or Balance (of net pay).

Selecting Balance clears and disables the Amount/% of Net Pay field.
Amount/% of Net Pay

Dollar amount or percentage of net pay, depending on selection in Deposit Type field.

The total of percentages for a selected Frequency must be less than or equal to 100%.

Amount and % of Net Pay may be used in conjunction with one another for any Frequency.
Sequence

Required. Order in which direct deposits are to be made in case money runs out before all direct deposits can be made.

The entry must be a number between 1 and 999 inclusive.

Two active direct deposits cannot have the same Sequence number.
Life-to-Date Limit Maximum dollar amount to go to this direct deposit account over the life of the record. The entry must be a dollar amount between 0.00 and 999,999.99.
Include in Separate Check Determines whether the direct deposit is used when paid with a separate check.
Notification Sent Determines whether notification has been sent to the bank, informing it of an impending direct deposit. Once notification has been sent and the first direct deposit has been made, the box is checked automatically.

If you do not want to save your entries, click Cancel. If you are satisfied with your entries, click Save. The direct deposit data updates, and if Create Event was used, the new effective date displays in the top-left corner of the Direct Deposit section, directly below the section header.

To save your entries and clear the Direct Deposit Detail section for the entry of another instruction, click Save/New.

Note: If an employee’s direct deposit detail is edited after the employee’s pay check has been calculated in a payroll, and if the edit date falls within the payroll date range, a warning displays, saying that proceeding invalidates the employee’s calculated payroll and requires it to be recalculated.